AscenWork Technologies: Transforming Document Management with IronOCR and SharePoint Integration
Transforming Document Management with IronOCR and SharePoint Integration
Client Profile
Company: AscenWork Technologies
Industry: Application Development
Location: Mumbai, India
Team Size: 60+
Specialization: Microsoft .NET, SharePoint, Azure
The Challenge
AscenWork Technologies is a leading Microsoft-focused development company delivering robust document and records management systems. In one major implementation, they needed a solution to digitize thousands of printed legal and financial documents, some spanning over 80 pages and often written in regional languages such as Marathi.
“These were real estate contracts, vendor agreements, tenant documents, legal paperwork that had been signed, stamped, and scanned. Searching through them manually was incredibly time-consuming and error-prone.”
— Shripal Gandhi, Founder and Director, AscenWork Technologies
Their challenges included:
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Manual document scanning and upload processes
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No way to search the contents of scanned PDFs within SharePoint
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Need for accurate translation of regional language content into English
- High costs and complexity associated with cloud OCR solutions like Azure
“We’d tried several OCR libraries before. Most of them didn’t meet our stability or integration needs, and Microsoft’s OCR tools, while strong, introduced high recurring costs due to compute requirements.”
— Shripal Gandhi
The Solution: IronOCR + SharePoint + Azure
AscenWork implemented IronOCR as part of a document processing pipeline integrated into SharePoint and hosted on Azure. When a user uploads a PDF, the system automatically:
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Detects non-OCR documents
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Triggers IronOCR via API
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Extracts text and converts it if needed
- Saves structured output back to SharePoint for metadata and full-text search
This automated, end-to-end approach delivered immediate benefits for both document management and user experience.
Key Use Cases
OCR for SharePoint Integration
Documents are automatically converted into searchable PDFs at the point of upload.
“Before IronOCR, SharePoint could bring you to the document but not to the word you were looking for. Now, we can locate exact terms instantly.”
Language Conversion
IronOCR enables accurate translation of documents written in regional Indian languages - Marathi, Hindi, and Tamil into English.
“Instead of building separate logic for multilingual handling, we used IronOCR’s built-in capabilities and achieved 90–95% accuracy. That alone saved weeks of development and QA time.”
Enhanced Metadata and Bulk Upload
Custom upload workflows now allow users to select metadata and process scanned files in bulk. IronOCR handles text extraction automatically.
“Earlier we had to block bulk uploads to force metadata collection. Now we’ve built smart forms that handle both at once, with OCR seamlessly in the background.”
Implementation Details
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Technology Stack: .NET Core, IronOCR libraries, Microsoft SharePoint, Azure Services
- Deployment Flexibility: IronOCR is deployed on Azure, but the team appreciates its ability to work on-premise as well
“The integration was straightforward. We used IronOCR’s .NET libraries and followed the documentation. Wherever we got stuck, their support team responded quickly with clear answers, not vague suggestions.”
Business Impact
Cost Reduction
Compared to Azure’s built-in OCR services, IronOCR significantly reduced project costs.
“Azure’s OCR services are powerful but expensive. With IronOCR, we reduced both compute usage and licensing costs without compromising on quality.”
Increased Efficiency and Customer Satisfaction
No support tickets were raised by end-users post-deployment, and internal processing time dropped dramatically.
“With IronOCR, our end users no longer rely on separate indexes or Excel logs to find the right document. They just type a keyword and find exactly what they need.”
Reusable IP Across Clients
The IronOCR module is now part of all new DMS and RMS projects deployed by AscenWork.
“Now that it’s proven and stable, we’re proactively including it in every relevant project—and showcasing it as a differentiator in our solution offering.”
Strategic Collaboration
Shripal Gandhi is also a participant in Iron Software’s IT Consultancy Partner Program, a collaboration designed to help leading consultancies expand their capabilities with advanced document processing tools.
“Being part of the consulting program means we can collaborate more closely with Iron Software, share feedback, and access roadmap visibility. It gives us—and our clients, a major advantage.”
AscenWork is now exploring co-marketing and regional expansion opportunities with Iron Software, targeting both government and enterprise sectors across South Asia.
Conclusion
“IronOCR is fabulous. It’s stable, fast, affordable, and flexible. It lets us build better solutions faster, and it just works.”
— Shripal Gandhi, Founder and Director, AscenWork Technologies
“We invested hundreds of hours researching OCR options. IronOCR gave us the stability, language support, and low overhead we needed. We now recommend it as our default choice.”
